Frequently Asked Questions

Current University of California, Santa Barbara (“UCSB”) construction bidding opportunities with an estimated value in excess of $640,000 and consultant selections with an anticipated value in excess of $100,000 are considered "formal" competitive bids/selections and must be advertised by UCSB.

Construction projects are advertised on the Contracting Services Department’s website (see below), or in a newspaper of general circulation (usually Santa Barbara News Press) AND a trade paper (usually Dodge Report) within the County of Santa Barbara. Requests for consultant qualifications and/or proposals are advertised in a relevant trade publication or professional journal AND on the State Contracts Register - a statewide bid repository website run by the California Department of General Services.

In addition, all “formal” competitive solicitations are also posted on the UCSB website:

CONTRACTOR bidding and prequalification information

or

CONSULTANT selection and prequalification information

The Bidding Documents associated with formal bid solicitations are available on the UCSB online planroom at https://www.ucsbplanroom.com/. Once registered on the UCSB planroom site, prospective bidders may view and/or download UCSB Construction/Bidding Documents for free.

Informal Competitive Bidding and Negotiated Awards

Contractors interested in participating in either informal competitive bidding ($50k - $640k) or awarded an agreement under a direct selection (or “negotiated”) award (<$50k), should complete and submit a Contractor Profile Form to the University in order to be listed on the UCSB Contractor/Consultant database.

Getting listed on the UCSB Contractor/ Consultant database requires contractors and/or consultants to complete either a Contractor Profile Form or a Consultant Profile Form and return the completed item via email to fm-contractsrequests@ucsb.edu.

Upon receipt of a complete form, UCSB staff will add your firm to the UCSB Contractor/Consultant database, thereby making your firm’s business information available to UCSB project managers who may be interested in your firm's services for various informal UCSB construction, renovation, and/or improvement projects.

Should you have any questions or require assistance completing the Contractor/Consultant Profile Form or require additional information, please contact fm-contractsrequests@ucsb.edu.

CONTRACTOR AWARD(S). The award of the ‘Lowest Responsible Bidder’ for each bid solicitation is posted on the UCSB Contracting Services Department internet page located at https://apps.facilities.ucsb.edu/contracting-services/bids - find the project you’re interested in and click the button to view the Bid Summary and statement as to which firm is the Lowest Responsible Bidder.

CONSULTANT SELECTION(S). The short list of firms developed by the University Screening Committee and the final selection of the most qualified firm, as determined by the University Selection Committee, are both posted on the UCSB Contracting Services Department internet page located at https://apps.facilities.ucsb.edu/contracting-services/qualifications - find the project you’re interested in and click the button to view that information.

To submit a Maintenance or Work request to the Facilities TMA Work Request System, click here.

To submit a Maintenance or Work request to the Facilities TMA Work Request System, click here.

Call UCSB Police Department Dispatch - (805) 893-3446.

To submit a Maintenance or Work request to the Facilities TMA Work Request System, click here.

Call or send email to Customer Service, (805) 893-8300.

To submit a Maintenance or Work request to the Facilities TMA Work Request System, click here.

To submit a Maintenance or Work request to the Facilities TMA Work Request System, click here.

Facilities Management provides these services.
If you need further information, please contact Customer Service at (805) 893-8300.

FM is comprised of skilled and semi-skilled trades people.
We are responsible for the routine maintenance and repair of:

• All state funded campus buildings.
• The high voltage electrical distribution system.
• Water mains.
• Sewer and storm drains.
• The gas distribution system.
• Sidewalks and roadways.
• Street and walk lights.

On a recharge basis, Facilities Management provides a wide variety of services:

• Minor construction, refurbishment and building alterations.
• Repair and maintenance of non-state funded buildings.
• Custom cabinet making and refinishing.
• Key and sign making.
• Equipment and intrusion alarm installation.

Facilities Management (FM) is the division of Facilities that is responsible for the operation and maintenance of campus facilities, infrastructure, and grounds.

The campus is divided into four geographical zones that provide the maintenance services for the buildings and grounds within each zone.

Building maintenance services are the building trades services including electrical, painting, carpentry, plumbing, locks, heating and cooling; and grounds and custodial services.

Design & Construction Services (DCS) is the division of Facilities that is responsible for the design and construction of new facilities associated with the campus and major and minor capital improvement programs.

Business & Financial Planning is the division of Facilities that provides financial, personnel and payroll services, stockroom, and information services support to both FM and DCS.

Communication Services handles this. Their instructions are on their website at: http://www.commserv.ucsb.edu/non-UCSB_groups/data_communications.asp

If you need a new User Account in order to submit a TMA Work Request, edit your existing user account name, or change your password for the TMA Work Request System, please email customer.service@pf.ucsb.edu or call Customer Service at x8300.

The Lock Shop staff does not have the authority to check a person's ID; the Campus Police Department is best suited for that. Call the Campus Police at (805) 893-3446 to have a campus police representative come to verify identification (two forms of identification), and proof of need to enter. Departments may authorize the Campus Police, in advance, to allow access under emergency circumstances.

Send an email to Customer Service with the key information. We generally respond within two business days.

The Lock Shop will open and supply keys for a minimum charge of one hour of labor. Contact Central Stores for repair or replacement of office furniture.

Electronic access control devices are not installed or maintained by Building Maintenance funds; however, Facilities Management will install or repair these devices at the department's request on a recharge basis.

To submit a Maintenance or Work request to the Facilities TMA Work Request System, click here.

After receiving a work order from a customer, the Lockshop will cut keys and the turn-around will be 1-2 weeks. Note: When ordering keys, specify the key number (include letter).

Yes, report lost keys to Customer Service or place the found keys in campus mail to Facilities Lockshop Mailcode 1030.

Usually every 15 years.

This needs to be scheduled. Please contact Customer Service, (805) 893.8300.

We will not use paint purchased by the client. We have our own stock of excellent paint that meets EPA standards.

Facilities does not move furniture. Contact Furniture Services, Central Stores, (805) 893-2732, for furniture moving.

To submit a Maintenance or Work request to the Facilities TMA Work Request System, click here.

If you don’t have an user account, you may email us with details at customer.service@pf.ucsb.edu or call Customer Service at x8300.